When you click on the “Mailing” option on the left menu, you will be presented with a list of the brands you are authorized for. If there are many brands you are authorized for, then you can use the “Fast Brand Search” field located on top to access them faster.
When you click on the related brand in order to carry out a mailing delivery, you will see a list of press released and invitations previously sent for that brand under the “Sent” tab located on the right of the screen. The “Drafts” tab shows the press releases previously prepared but not sent, the “Pending” tab shows the ones chosen to be sent, but are pending as their mailing time has not yet come. As for new press release or invitation mailing, you can use the “Press Release” and “Invitation” icons located on the same row.
Sent:
In this section you can access the press releases/invitations sent for the brand you have chosen. In order for you to distinguish between press releases and invitations, the deliveries have been marked as “Press Release” or “Invitation” in their front.
Changes
If you wish to make changes to a press release or invitation sent, you can click on the (X) icon in front of it. As this section will show mailings of which the distribution has been completed, the changes you make in the text section will only be effective in the Faselis Newspaper interface.
It is not possible to make text revisions in press releases already distributed. If there is text or files sent together with the press release, then you can change or delete them. You can even add up to 3 additional images. Changes made to the images, videos, and files will only be effective for those people that have not yet opened your message or those that reopen it.
After clicking on the envelope icon you will reach the “Editor” page of the press release sent. You can remove the image by using the “Remove” button found below the attached image or you can change it with a new image by clicking on the “Change” text that appears when you move the mouse icon over the image. The same is valid for attached files.
Resend
In some cases, you may want to resend you press releases/invitations to the same list or other lists. When that is the case, you need to click on the icon on the very right of the mailing.
After clicking, the system saves a copy of the sent press release in the drafts folder and opens up the editor page where you can reedit the sent press release. The editor page that will open will allow you to make changes in the content of the press release and in the attached documents.
If needed, you can remove the image by using the “Remove” button found below the attached image or you can change it with a new image by clicking on the “Change” text that appears when you move the mouse icon over the image. You can make the same changes on attached files. The changes you carry out on an image or file will only be valid for the new mailing that you create; the images and files found in the original mailing will not be affected.
When you save the mailing and continue, you will see that the lists in the previous mailing are selected. You can choose to send mailing to the same lists or to new ones.
Pending:
In this section you can access the list of mailings which have been added to the mailing delivery list for the brand you have selected but are pending as their mailing date or time has not yet come. In order for you to distinguish between press releases and invitations, the deliveries have been marked as “Press Release” or “Invitation” in front of them.
Changes
If you wish to make changes in a press release or invitation which has not yet been sent, you can click on the (X) icon in front of it. Any changes you make in this section will be reflected on the mailing to be distributed. The most important thing you need to pay attention to is that you should save your changes prior to the planned mailing time.
New Press Release:
In order to prepare a new press release, you simply need to click on the “Press Release” icon next to the New text located on the top left of the list.
After you have clicked this icon, you will reach the Press Release Preparation page. You will first need to select one of the senders defined for this brand in the “Sender” section. If you wish to use a sender that is not on the list, a user with Admin privileges can define a new sender in the “Brand Settings” section.
In the second step, you need to enter the subject of the press release in the “Subject” section. If you wish, you can copy and paste this from a press release you had previously prepared. The text you write in this section will also form the “Subject” section of the e-mail to be sent out to the media members.
The “Cover Letter” section is a field where you can enter a custom message for media members before the press release itself. When you write your text in this field, if you wish for the recipient’s name (first name, surname or both) to be automatically entered inside the message in the area you specify, you will need to click on the “Name and Surname”, “Name” or “Surname” icons right on top of this field. The cover letter field is limited to 250 characters. Beneath this field, you will be able to keep track of how many characters more you can use.
The “Text” field consists of an editor where you can type your press release or copy a press release previously written. The HTML-based Faselis text editor has all the basic functions you would require in an editor, but certain functions have been limited to ensure that the text is displayed more properly inside the e-mail and on the Faselis Newspaper interface. You can see the specifications of the Editor in the related field.
Faselis utilizes Arial as the standard font in press release mailings and you will not be able to change this. As for font size, it allows you to choose from 4 different font sizes, namely the “Normal Text” size and 3 header sizes.
In the editor field, other additional fields are provided in passive mode. If you wish to activate them, simply click on the related icon.
When you click on the “Header” field, the Header defined for that brand is activated.
When you click on the “Footer” field, then the Footer is activated.
When you click on the “Signature” field, you can select the signature of the user you wish among the ones who have access to the brand.
To add an “Image”, you can click on the icon.
The images you select in the box that will appear will be uploaded to the Faselis servers. If you wish to change the order of the uploaded images, you can grab them from the “order” section and drag them to establish a new order. If you wish to enter descriptive text for the image, you can click on the “Add Note” section or if you wish to edit an added note, you can click on the “ Edit Note” icon. To remove an uploaded image, you can click on the “Remove” icon found under it.
To add a “Video”, you can click on the icon. When you select the video files you wish to upload from the file selection screen, these are automatically uploaded to Faselis. You can change the order of the videos by dragging them or can remove them by clicking on the icon.
To add a “File”, you can click on the icon. Here you can upload all types of file formats such as the MS Word version of the press release, a PDF report or a presentation document. One thing you should pay attention to is that the format of the files uploaded can be opened by members of the media.
When you select the files you wish to upload from the file selection screen, these are automatically uploaded to Faselis. You can change the order of the files by dragging them or can remove them by clicking on the icon.
When you click on the “Share” icon, a share box will open up under the editor field. This box will contain the shortened link of the press release you have created and the Twitter address of the brand, if you had defined one. In the remainder of the field, you can write a message you wish for other media members to share via their social media accounts.
The “Sorting” icon allows you to change the order of the Text, Signature, Image, File and Video fields in the e-mail template. You can use the drag and drop method for this purpose.
“Tags” are words which allow the press releases to be accessed easier by media members. The tags which are defined during brand identification automatically appear under the press release. You can delete any of these you wish or add new tags.
You can save your press release at any time using the “Save” button on the top of the page. After you have prepared your press release, you can click on the “Preview” link on top to preview it. In order to send a copy of the press release to yourself or test users, select the test users you would like to send it to from the “Test Users” link and then click on the “Test Mailing” icon to have Faselis carry out a test mailing to the selected persons.
New Invitation:
In order to prepare a new press invitation, you can access the Press Release Preparation page by clicking on the “Invitation” icon next to the New text on the left top of the mailing list. You will first need to select one of the senders defined for this brand in the “Sender” section. If you wish to use a sender that is not on the list, a user with Admin privileges can define a new sender in the “Brand Settings” section.
For the invitation, you will first need to select one of the defined senders for this brand in the “Sender” section. you will first need to select one of the senders defined for this brand in the “Sender” section. If you wish to use a sender that is not on the list, a user with Admin privileges can define a new sender in the “Brand Settings” section.
In the second step, you need to enter the subject of the invitation in the “Subject” section. If you wish, you can copy and paste this from a press release you had previously prepared. The text you write in this section will also form the “Subject” section of the e-mail to be sent out to the media members.
The “Text” field consists of an editor where you can type your press release or copy a press release previously written. The HTML-based Faselis text editor has all the basic functions you would require in an editor, but certain functions have been limited to ensure that the text is displayed more properly inside the e-mail and on the Faselis Newspaper interface. You can see the specifications of the Editor in the related field.
When you write your text in this field, if you wish for the recipient’s name (first name, surname or both) to be automatically entered inside the message in the area you specify, you will need to click on the “Name and Surname”, “Name” or “Surname” icons right on top of this field.
Faselis utilizes Arial as the standard font in invitation mailings and you will not be able to change this. As for font size, it allows you to choose from 4 different font sizes, namely the “Normal Text” size and 3 header sizes.
In the editor field, other additional fields are provided in passive mode. If you wish to activate them, simply click on the related icon.
When you click on the “Header” field, the Header defined for that brand is activated.
When you click on the “Footer” field, then the Footer is activated.
When you click on the “Signature” field, you can select the signature of the user you wish among the ones who have access to the brand.
To add an “Image”, you can click on the icon. The images you select in the box that will appear will be uploaded to the Faselis servers. If you wish to change the order of the uploaded images, you can grab them from the “order” section and drag them to establish a new order. If you wish to enter descriptive text for the image, you can click on the “(X) Add Note” section or if you wish to edit an added note, you can click on the “(X) Edit Note” icon. To remove an uploaded image, you can click on the “Remove” icon found under it.
To add a “Video”, you can click on the icon. When you select the video files you wish to upload from the file selection screen, these are automatically uploaded to Faselis. You can change the order of the videos by dragging them or can remove them by clicking on the (X) icon.
To add a “File”, you can click on the icon. Here you can upload all types of file formats such as the MS Word version of the press release, a PDF report or a presentation document. One thing you should pay attention to is that the format of the files uploaded can be opened by members of the media.
When you select the files you wish to upload from the file selection screen, these are automatically uploaded to Faselis. You can change the order of the files by dragging them or can remove them by clicking on the icon.
The “Sorting” icon allows you to change the order of the Text, Signature, Image, File and Video fields in the e-mail template. You can use the drag and drop method for this purpose.
“Event Information” is the section where you need to enter the details of your press invitation. Faselis further creates a calendar file using the information you have filled out and, by this means, media members can automatically add your events to their agendas.
In the “Event Title” section, you should enter the title of the event exactly as how you want it to appear in the agendas of the media members. Example: “XXX new model launch press invitation.” Just under the event title, you need to enter the start and end dates and times of the event. What you need to pay attention to here is that the end time should not be before the start time.
Under “Event Location”, you should enter the location where the event will take place. For example, “XXX Hotel Ballroom.” Under the “Event Description” section you should enter other details related to the event that a media member will see once he/she has opened the event document. Entering the event program or information about the attendees will be beneficial for the media members.
“Tags” are words which allow the press releases to be accessed easier by media members. The tags which are defined during brand identification automatically appear under the press release. You can delete any of these you wish or add new tags.
You can save your press release at any time using the “Save” button on the top of the page. After you have prepared your press release, you can click on the “Preview” link on top to preview it. In order to send a copy of the press release to yourself or test users, select the test users you would like to send it to from the “Test Users” link and then click on the “Test Mailing” icon to have Faselis carry out a test mailing to the selected persons.
List Selection:
Once your press release is ready to be sent, you can click the “Continue” button to move on to the list selection step. On the left side of the screen of the list selection page you will find 4 different tabs, namely “Lists”, “People”, “Departments”, and “Offices.” When this page first opens up, the “Lists” tab is visible. You can click on the list categories found on this tab to select the lists and list sub-branches you want for mailing. You can also remove the sub-branches you do not want to include in the mailing. As you select lists, these will be listed under the mailing list tree on the right side.
If you wish to use lists for which you have previously sent out press releases instead of choosing a list, then click on the “Add List from Archive” link on the left side of the screen to choose one of the press releases previously sent.
Once you have completed your list selection, you can check which journalists, departments, and offices there are on the lists you have selected by clicking on the related tabs on the left.
For example, when you click on the “People” tab, the list tree you have selected moves to the left side and you can view the people you have added to those lists on the right side. You can choose to block certain people listed but for which you do not want to include in this mailing by clicking on the (x) icon on the right. If you have chosen a custom list for mailing under the “My Lists” category and if some people on this list are blocked (blocked people are show in gray), then you can click on the (x) icon on the right side of the contact card to include that person in this mailing. Every action you carry out with regards to “People” can similarly be carried out for “Departments” and “Offices.”
You can click on the “Reset” icon found on the right top of the screen In order to clear the selected lists and to select a new list.
Once you have completed your list selection, you need to click on the “Continue” button on the top right in order to move on to the next step, which is the “Mailing Settings” screen.
Mailing Settings:
The mailing settings page you reach after having completed the list selection allows you to plan your press release mailing in more detail. You can click on the keys next to the “People”, “Departments”, and “Offices” options located on the very top of this screen to choose which ones you want to mail to.
If you wish to send to the whole list at once, then you need to use the “One-Time Mailing” tab. In this tab, the mailing time will automatically be show as 10 minutes ahead of the current time. The reason for this is that if you decide to stop the mailing before it is sent out, you will have 10 minutes to do so. If you wish, you can click on the date to arrange for the press release to be sent at a later date or time.
If you wish to send out the press release or invitation in different times according to publication period or publication type, then you need to select the related tab on the left side.
If you select the “Mailing by Period” tab, you can plan different dates for each publication of different periods. Mailings you do not change the date for are set to be sent out in 10 minutes. You can also remove the periods you do not want to send out mailings for by clicking on the keys next to them.
If you select the “Mailing by Media Type” tab, you can plan different dates for each publication of different types. Mailings you do not change the date for are set to be sent out in 10 minutes. You can also remove the media types you do not want to send out mailings for by clicking on the keys next to them.
Once you have completed your mailing settings, you can click on the “Continue” button to move on to the confirmation page.
Mailing Confirmation:
The mailing confirmation page is the last screen where you confirm the changes you made in the mailing settings and where you complete the mailing process. If you would like your press release to be forwarded to people in the test group as well once it is sent out, then you simply need to click on the desired test users found on the bottom of this screen.